MetricsLed PROJECT
Plan, deliver, adapt, and learn
Purpose-built to drive efficiencies for the aid & humanitarian sector and powered by proprietary sector specific AI. MetricsLed PROJECT brings together your tasks, projects and programmes – and the processes that support them – in a single secure management platform.
- 1,200 + live users
- 750 million pounds of grant applications evaluated in last 6 months
- Over 6,000 programme reviews
- Working with 2,000 organisations
- Supported over UK £ 200 million of aid spending in last 24 months
- Hardened for use in restricted, kinetic, hard to reach and over the horizon settings
MetricsLed PROJECT
MetricsLed PROJECT (ML-P) is a project management platform for the aid and humanitarian sector.
ML-P offers a growing suite of AI enabled tools for the efficient end-to-end management of complex aid, humanitarian, stabilisation & philanthropic programming.
A licensed SaaS product, ML-P’s main use is in the set-up, management, and delivery of technical or financial facilities and grant programmes. It is particularly suited to portfolio programmes with complex supply-chains, or which are spread globally or dispersed across difficult to reach regions.
With budgets in free fall at a time of ever-growing demands for humanitarian, development and stabilization action, ML-P’s efficiencies drive down costs and deploy software to maintain the speed of response.
ML-P helps recognise cost efficiencies by:
- being a single source of truth for all your information in one location.
- AI enabled tools to reduce time consuming tasks.
- invite your suppliers/partners so you dedicate more time to management and oversight rather than data entry.
How MetricsLed PROJECT is used
Snapshot use case examples of how ML-PROJECT is in use across the three main types of programme it supports: procurement, grant making and provision of technical assistance.
Large Grant Making Programmes
Implemented by DAI, GCBC is a £40 million global climate change programme running to 2028, offering research grants to innovative, scalable nature-based solutions. The GCBC team routinely receives hundreds of proposals for each of its funding windows, with grants of between £100,000 to £1 million. ML-PROJECT supports the whole grant cycle from concept, through contracting, to delivery.
Large Pooled Funding/Procurement Mechanisms
Aid for Syria provides over $125 million of aid and services, working through more than 50 prequalified local, national and international agencies. Funding is UK-led with support from 6 other European and Gulf Donors. Implemented by Adam Smith International.
Large Technical or Framework Facilities
The PFRC is part of the UK Centre of Expertise for Public Finance, designed to help partner countries access technical expertise. Managed by Adam Smith International as the Managing Supplier, the PFRC is built on ML-PROJECT, which supports roster building, provider registration, API/portal management, concept note and tender assessment, and partner performance management.
ML-PROJECT Features, Tools and Capabilities
MetricsLed PROJECT is a SaaS software solution that brings the speed, scalability, and efficiency of the Cloud to project management. It can be deployed at project, portfolio, and enterprise levels.
Facility Set up Launch and configure programmes in minutes.
Facility Set up
Launch and configure programmes in minutes
ML-P enables you to set up new funding or programme facilities with branded portals, eligibility flows, and automated workflows. The platform can be used to manage the full lifecycle from applications to award, linking budgets, contracts, and delivery partners. Each licence comes with a dedicated configuration and support manager to help get set up properly for design and inception.
Contract/Grant Management Simplify contract/grant life cycles.
Contract/Grant Management
Simplify the grant lifecycle
Advertise opportunity/grant windows, collect applications, manage assessments and awards through a single portal. Automated workflows reduce administrative burden from submission to claims processing. Glean insights into application volumes, partner performance, and programme outcomes.
Registration & Due Diligence Verify partners quickly and securely.
Registration & Due Diligence
Verify partners quickly and securely
Manage registration of partners, grantees, and suppliers to collate parties, documentation, and compliance evidence. Automated workflows support due diligence checks on eligibility, organisational capacity, and risk. Centralised storage ensures full oversight of partner networks and supply-chain inclusion.
AI-Powered Tools: Smarter, Faster, Cost-Efficient Boost time and cost efficiencies using AI assessors – with more AI tools in development.
AI-Powered Tools: Smarter, Faster, Cost-Efficient
Assess faster, focus on impact
ML-P’s next-generation AI tools are transforming aid and humanitarian programme management — from project design to grant assessment. By automating routine tasks, surfacing insights, and supporting smarter decision-making, these tools save time, reduce costs, and empower all stakeholders across the programme lifecycle.
- AI pre-screens and scores applications on eligibility, completeness, and alignment
- Highlights clusters, themes, and risk flags for prioritisation
- Frees teams from repetitive tasks, lowering costs and allowing deeper qualitative review
AI Case Study
In 2025, in an effort to cut costs, a major global academic institution retained MetricsLed to set up and configure ML-P’s AI driven assessment tool for the 2026/7 application process.
The AI assessment tool enables:
- Rapid pre-screening and ranking of grant applications ready for human review
- Identification of compliance gaps and risks
- More time for assessor teams to conduct focused review of applications
- Reduced assessor team workload
- A more time-efficient assessment-to-contract-award process
Financial Analytics & Cash Flow Forecasting Turn numbers into actionable insight.
Financial Analytics & Cashflow Forecasting
Turn numbers into actionable insight
Slice and visualise financial data by geography, partner, programme, or theme to identify trends and risks. Monitor cashflow across commitments and payments to anticipate liquidity challenges. Aggregate across projects for portfolio-level forecasting, enhancing strategic decision-making for donors and leadership.
Finance Suite
With the roll out of ML-P’s updated financial management and analytics package in 2025, users of the Finance Suite can:
- Create budgets and reforecast, linking contracts to workplans
- Customise budget categories to provide meaningful reporting
- Make multi-currency expenditure claims
- Track monthly variance analysis both in contract value and percentage from budget
- Attach receipts to expenditure, contracts to budgets and amendments, proof of payments and supporting documentation
- Assign employees or partners access rights to add or approve financial inputs and payments
- Set automated emails to notify when budgets or budget lines could be exceeded and sizeable claims are submitted
Financial Analytics
The new Financial Analytics Tool for ML-P’s licensed users is now live. Building from the 2025 finance suite rollout, the tool allows users to cut and analyse financial reporting and bring numbers to life in the boardroom, for donors and counterparts.
How it’s used: a major Canadian prime delivering a global multi-country programme uses ML-P Financial Analytics to cut and analyse financial reporting by geography, sector, and a wide range of other data points — including the SDGs, Global Affairs Canada’s own internal metrics (SPDD), and GESI measures including Feminist International Assistance Tracking (FIAT).
Cashflow Forecasting
Most project management platforms focus on inputs, outputs and compliance — not cashflow and financial viability. Yet in the field, cashflow determines operational viability. ML-P’s Cashflow Forecasting Tool turns a previously static reporting platform into an active management and decision support tool.
Create fully customisable analytics of financial data with simple drag and drop functionality. Generate and publish bespoke reporting for budget versus actuals and cashflow forecasting by: thematic and sub-thematic workstreams, programme and portfolio, budget category, workstream, supplier, and location.
Monitoring, Evaluation, Assessment & Learning (MEAL) Measure impact and improve delivery.
Monitoring, Evaluation, Assessment & Learning (MEAL)
Measure impact and improve delivery
Set up indicator frameworks, collect quantitative and qualitative data, and link evidence to results. Track progress against targets and generate visualised reports for stakeholders. Capture lessons and aggregate portfolio-wide findings to drive continuous improvement and learning.
Gather Data, Drive Delivery & Showcase Impact
- Set up frameworks to track impact, results, and output indicators
- Build questionnaires to gather and review quantitative and qualitative progress data and supporting evidence
- Compare performance against planned values over time and across projects and delivery partners
- Aggregate indicators for user-defined programmes and portfolios
- Create custom dashboards with charts of selected indicators
- Add text, tables, maps and images to custom dashboards
- Capture, curate, and publish lessons
- Download charts and filtered extracts from data tables for inclusion in reports or further processing
- Easily assemble data for internal and client reporting
- Access all documents and evidence in one place
Fully Customisable Forms
Design, collect, and report — your way. MetricsLed Project’s Form Builder empowers teams to capture exactly the data they need. Create questionnaires, surveys, and reporting tools — no coding required. Choose from a wide range of inputs: text fields, dropdowns, checkboxes, document uploads, formulae, signatures, and more — enabling truly multi-purpose reporting.
Common use cases: opportunity questionnaires, partner performance assessments, MREL reporting, due diligence documentation, HR and compliance data collection.
Qualitative Analytics
Turn complex data into meaningful insights. MetricsLed Project transforms qualitative form data into clear, visual, and impactful reporting. Custom tables and charts help you surface trends, identify performance patterns, and present findings that matter — whether tracking the number of applicants by location, demographics across thematic areas, or completion rates on deliverables.
Framework Indicator Reporting
Bring your MEL data to life. MetricsLed Project’s built-in Indicator Reporting engine powers robust, flexible framework reporting for all MEL needs. Build bespoke indicators and disaggregated groups, capture planned and actual data, assign indicators to partners and staff, track performance over time, and aggregate results from project to portfolio level.
With MetricsLed, your indicators become more than numbers — they become a living picture of progress, accountability, and impact.
Risk Management Identify, track, and mitigate risks.
Risk Management
Identify, track, and mitigate risks
Capture risks with configurable registers, including likelihood, impact, and mitigation actions. Link risks to projects, deliverables, and partners for real-time alerting. Portfolio-level heatmaps provide oversight for senior leadership and strategic decision-making.
Supply Chain Management Monitor partners across your network.
Supply Chain Management
Monitor partners across your network
Maintain profiles, documentation, and performance metrics for all partners and suppliers. Track awards, inclusion metrics, and partner performance across programmes. Gain visibility of the full supply chain to manage procurement, compliance, and delivery risks effectively.
Communicate with Stakeholders & Supply Chain Communicate with individual organisations or large audiences.
Communicate with Stakeholders & Supply Chain
Provides the functionality to communicate with individual organisations or large audiences
Message suppliers to complete annual compliance checks, notify them of new opportunities, and keep your supply chain up to date with important information. Assign work to individuals or groups — including assessments, deliverable approvals, financials, and questionnaires — to spread workload throughout your team or supply chain.
Dashboarding, Data Visualisation & C Suite Reporting See your programmes at a glance.
Dashboarding, Data Visualisation & C-Suite Reporting
See your programmes at a glance
Configurable dashboards let you track spend, delivery, variances, and impact through charts, maps, tables, and risk matrices. Aggregated portfolio views provide strategic insight for senior leadership across multiple programmes. Customisable permissions ensure tailored dashboards for project teams, portfolio directors, or board-level oversight.
System & Security
Your data is protected: The cloud-based system within which we hold PROJECT and client data is hardened in line with the UK’s most stringent cyber security standards to allow us to work with, hold and process data of an official and sensitive nature for the British Government, 5 Eye and other closely allied governments.
PROJECT is designed and developed inside the scope of MetricsLed ISO9001 and ISO27001 accreditations.
Two factor authentication is standard for the platform and is optionally available for the grant application portal. Other security measures include data encryption at rest and in transit.
Independent UK National Cyber Security Centre accredited companies penetration test the system on a regular basis.
PROJECT is hosted on the Microsoft™ Azure Cloud to ensure a minimum of 99.9% availability.
Who ML-P Is Built For
With the successful launch and roll out of ML-P’s new financial management and analytics package the ML-P Platform now offers:
Critically, in the current environment, applying ML-P across your portfolio will help you realise AI driven cost efficiencies through the automation of key administrative processes and standardised reporting.
Project Managers
A complete set of tools for all the main elements of project management — from finance through to grant making, from supply chain compliance and delivery to MEL and reporting. The new dashboarding feature allows management in real time, hugely beneficial for geographical/thematic tracking for complex frameworks and supply chains.
Practice & Portfolio Directors
Benefit from applying ML-P across their portfolios and adopting a consistency of approach to risk, compliance, data quality and security. The 2025 features — dashboarding, cashflow analysis and data analytics — promote high quality C-suite reporting
Benefits by User Type
DECLARE is a centralised digital asset declaration register for government and military personnel. It collects, stores, analyses, and flags wealth declarations across the public service.
Project Managers
Visibility of when money will actually land vs when commitments fall due — enabling early flagging of liquidity shortfalls.
Local Suppliers & Grantees
Smoother payment flows, reducing friction in fragile settings.
Finance/Admin Teams
Integration between grant tranches and procurement cycles; avoids overspending or idle funds.
HQ/Oversight Functions
Portfolio-level liquidity management from rolled-up cash projections.
Donors
Transparency into project burn rates and future funding gaps, reducing audit risk.
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